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Importing From The Far East

Importing from China has proven a successful tactic of global sourcing for many businesses. Products made in China such as shoes, clothing, electronics, furniture, home furnishings and many more are popular worldwide.

However, it is not an easy task, especially for the newbies. The importing process can be extremely complex, confusing, and costly. Expected gains can often be erased by long transit times, rising or fluctuating delivery costs, regulatory fees, and unexpected delays.

Here’s a step by step Guide from Emerald Freight Express. Emerald Freight have been helping importers worldwide for the last 36 years, Let’s check out how to import from China, and what you can do to make the process more smoothly and efficiently.

1. Identify your import rights.

When you buy goods from foreign sources, you become the importer. The courier such as DHL/UPS/FedEx will handle everything and deliver to your door if your package is small and used for personal use only or the value is not so big. If so, it will save you a lot of time and money. Emerald Freight Express work with DHL/FedEx and have fantastic rates to offer for your small packages, we can offer you a better rate than you will receive by going direct.

Please go to our page on shipment Calculations  this will help you understand how shipping costs are calculated.

But before purchasing commercial goods and beginning the import process, as a business or an individual, you will need to identify if you have the import rights.pdfA Guide to Customs Import Procedures

Many import regulations only apply to goods imported for commercial – business or resale – purposes. And only the customs authority can make judgment calls about what qualifies as personal use. Several suits that are identical or a number of very similar handbags will have a hard time passing the credibility test as items for personal use.

2. Identify the goods you want to import.

Trade company make money by selling products. Choosing the wrong products means you are losing time and money. If you’re going to be a successful importer, the first thing you need to do is to choose the correct product for resell.

You’d better gather as much information as possible about the goods you intend to import. Obtain descriptive literature, product composition information and, whenever possible, product samples.

This information will be crucial when it comes time to determine the tariff classification. The tariff clarification number (HS Code)  will be used to determine the rate of duty that will be applied to your goods.

3. Ensure the goods you wish to import are permitted into your country.

Certain goods are not allowed to be imported. Different countries have different prohibited products. Also make sure whether the goods you intend to import are subject to any permits, restrictions or regulations by your government.

It is the importer’s (YOUR) responsibility for assuring that the goods comply with a variety of specific rules and regulations.

Importing goods that are unsafe, that fail to meet health code requirements, or that violate restrictions could end up costing you quite a bit of money in fines and penalties. At the very least, such goods would be detained, and possibly destroyed.

4. Classify your goods and calculate the landed cost.

Determine the 10-digit tariff classification number for each item you are importing. These numbers along with the Certificate of Origin are used to determine the rate of duty you must pay when importing. If you are unsure of the Tariff code (HS Code) please make contact with the Revenue office.

Then do the land cost calculation.

Pay attention to the Incoterms, and calculate the total landed cost before you place your order. For example, FOB means adding the following three together. DON’T fall into the trap of thinking your getting a good deal on your freight from the China supplier only to find out there are a list of extra charges when the shipment arrives to Ireland, we see this all the time, always go FOB or EXW and contact Emerald Freight Express.

5. Find your supplier in China and place an order.

Place your order with the vendor, shipper or exporter and identify shipping terms that will be used.

Once you have selected your supplier, request a P/I (Proforma Invoice) for your prospective purchases to include the harmonized system number, description & value per item. Your P/I must show the weight & the packed dimensions as well as your term of purchase.

What is a proforma invoice? It is a non binding document helping budgeting your future purchases. It is not a purchase order nor does it creates a legal obligation.

1. Ensure the supplier will agree to shipping under FOB terms from their nearest port or airport as this will greatly reduce your shipping costs and give you more control over the shipment.

For example, if you were importing from China and the closest port to the supplier is Shanghai, you would request FOB Shanghai terms.

2. Keep in mind shipping by ocean is indeed quite slow, and this means that certainly requires a lot more long-term planning compared to domestic product purchases. Besides, the time required to export goods, including documentation, inland travel, customs clearance, and port or terminal handling for a container of goods can cost up to 7 days.

In general, the Transit for a container China to Ireland would take 42 days.

We suggest NOT to:

1. Always looking for the lowest price.

If you come across a quote that is significantly cheaper than the others, raise a red flag. You should know that there is no lowest price in China, only the lower and lower prices. Lowest price always accompanies with high risk, maybe quality, quantity or reputation.

Just find a reliable supplier and grow with them in a healthy way.

2. Failure to clarify product details.

If you aren’t extremely clear to your supplier about your required specifications, there is a big chance you would receive exactly what you didn’t want. Not clear means the factory will make the decision for you based on cost saving.

Ensure you double check the materials and the manufacturing process of each quote so you can feel confident in the products you are purchasing.

Make sure your supplier has totally confirmed every spec of your target product, including the packaging. Sometimes, it’s necessary to send the sample for recheck.

3. Showing distrust towards your supplier.

International trade is based on mutual trust. If you don’t trust your supplier, nobody will look after your production in the factory, and nobody will sincerely help you when trouble happens.

6. Arrange your cargo transport.

Please contact Get a Quote & our Asia expert Mick Woods mick@emerald-freight.com for a quotation or information.

There are many costs associated with shipping goods, including container fees, packaging, terminal handling, and broker fees. In order to get a complete picture of shipping costs, each of these factors should be taken into account.

Once happy with the quote you will need to send us or forwarder your supplier’s contact details. We’ll take it from there. We’re going to keep close touch with you and your supplier, make sure your shipment transportation quick and safe.

We suggest:

1. Always consider that delays might happen during the process, such as goods might not be produced on time, the vessel might not sail as scheduled, goods might be held by the customs. Be prepared and plan accordingly.

Do not expect your cargo would leave the port as soon as completed in the factory. Because it needs at least 1~2 days for your cargo transport from the factory to the port. And the process of Customs Declaration needs your cargo to stay at the port for at least 1~2 days.

Besides, there’s only one route frequency each week in some cases. Missing the day of this week, you will have to wait till next week.

7. Track your cargo and get prepared for arrival.

Shipping goods internationally takes time. For example, goods shipped from China, on average, take around 14 days to reach the West Coast of United States or 30 days to reach the East Coast.

During the time, check your commercial invoice, packing list, the bill of lading, and other related freight documents. If problems arise that you need to troubleshoot, you should know the steps your goods go through when being cleared by Customs of your country.

8. When your goods arrive.

Before your goods arrive our Customs Team @ imports@emerald-freight.com will be in contact to advise the costs of your Vat & Duty, this means you can be prepared for the arrival of the goods and ensure you get a quick turnaround on the customs procedure so that you receive your goods in a timely manner.